Your AI ops agent
for freight email
Aivira reads your freight emails, extracts the data you need, and drafts replies — so your operations team can focus on moving cargo, not copy-pasting.
Free during early access · No credit card required · Works with any email provider
RE: Rate Request — Shanghai to Rotterdam
Booking Confirmation #HL-2847291
Shipping Instructions Required — BL CMAU9127
Arrival Notice — MSKU8291746 — Rotterdam
Invoice #YM-20240315 — Freight Charges
Your ops team processes 200+ emails a day by hand
Every rate request, booking confirmation, and shipping instruction means manual data entry. Copy from email. Paste to TMS. Repeat 200 times. Your people are talented — they shouldn't be doing data entry.
Every rate request, booking, and arrival notice starts with someone reading an email and pulling out the details by hand.
Container numbers, BL references, dates, charges — manually typed into your system, one field at a time.
Your best ops people didn't sign up to be copy-paste machines. But that's where most of their day goes.
Up and running in minutes, not months
No complex integrations. No IT department needed. Connect your email and let Aivira do the rest.
Connect your email
Link your freight operations inbox. Works with Outlook, Gmail, or any IMAP provider. Takes 2 minutes.
AI reads & extracts
Aivira classifies each email, extracts key data (rates, dates, container numbers, charges), and prepares draft replies.
You review & approve
Everything goes through you. Review extracted data, edit if needed, approve replies. You stay in control.
Every freight email type, handled
Aivira understands the language of logistics. It knows what a BL number looks like, where to find the freight charges, and how to parse a rate sheet.
Rate requests
Parse rate sheets, compare prices, extract per-container costs
Booking confirmations
Extract vessel, ETD/ETA, container type, booking reference
Shipping instructions
Read SI details, flag missing fields, prepare documentation
Arrival notices
Capture arrival dates, terminal info, demurrage deadlines
Invoices & charges
Extract line items, match to bookings, flag discrepancies
Status updates
Track shipment milestones, delays, and routing changes
Built for freight ops teams
Not another generic AI tool. Aivira is purpose-built for how freight forwarders actually work.
Auto-classification
Emails are automatically sorted by type — rate requests, bookings, SIs, invoices — before you even open them.
Smart data extraction
Container numbers, BL references, freight charges, ETDs — pulled out instantly and structured for your TMS.
Draft replies
Aivira drafts professional replies based on the email context. You review, edit if needed, and send.
Operations dashboard
See all your freight email activity in one place. Track what's been processed, what needs attention, and what's pending.
Excel export
Export extracted data to Excel with one click. Rate comparisons, booking summaries, invoice reconciliation — ready to use.
Human in the loop
Nothing happens without your approval. Aivira suggests, you decide. Full audit trail for every action taken.
Why now?
The technology to understand freight emails didn't exist two years ago. Now it does.
AI that actually works
Large language models can finally understand the messy, unstructured reality of freight emails — with all their abbreviations, formats, and forwarded chains.
RPA hit its ceiling
Rule-based automation breaks every time an email format changes. AI adapts. Your competitors are still writing regex patterns — you don't have to.
First-mover advantage
The freight forwarders who adopt AI operations now will handle 3x the volume with the same team. That's a structural competitive advantage.
Ready to stop drowning in freight email?
Join the waitlist for early access. We're onboarding freight forwarders one at a time to make sure it works perfectly for your operations.